eFILING FAQs

eFILING FAQs

Can DDS Legal do more than eFiling & eService?
Yes, of course! Your cases are going to require physical handling, DDS Legal will perform and excel for whichever litigation requires: Courtesy Copy Delivery, Over-The-Counter Filing, Court Document Retrieval, Federal Chambers Delivery, County-Clerk Recording, Process Service, Messenger, Deposition Officer, Subpoena Preparation, Mobile On-Site Imaging, Medical Authorization, Skip Trace/Investigations, Writ of Attachment, Bank Levy/Wage Garnishment/Writ of Execution. Click Place Order button to begin the best litigation support experience.

Can I get live eFiling expertise?
Yes, we provide live California eFiling support. Live Chat in lower right corner -or- Call 888-512-9990. Live eFiling experts are ready to assist, from questions on how to get started to troubleshoot eFiling conformed copies you have yet to receive.

How does eFiling work?
Electronic filings must be submitted through an electronic filing service provider (EFSP). DDS Legal is California’s premiere, certified EFSP. DDS Legal eFiling portal is California eFiling made easy – eFile anytime, from any device, 24 hours a day. The court will accept, reject or partially accept documents, and conformed copies returned, by email, through DDS Legal eFiling portal.

How do I get started?
If your firm already has a current, active DDS Legal account; click any orange, Request Login button and follow on-screen instructions. If your firm would like to set up a DDS Legal account; click any orange button to get started and follow on-screen instructions.

Can I eFile anytime?
Yes. DDS Legal eFiling portal is California eFiling made easy – eFile anytime, from any device, 24 hours a day. Keep in mind, each county-court may have a different cut-off time for End-of-Day, same date acceptance and/or Ex-Parte time cut-off, earlier than End-of-Day, same date acceptance.

Can you eFile for me?
Yes. DDS Legal offers comprehensive eFiling Concierge service. If you’re in a hurry, simply email us documents, with instruction, and we eFile on your behalf, including advance any necessary fees, and immediate notification of any eFiling issue. eFiling Concierge is available for any current, active account Monday thru Friday, 8am-5:30pm (no weekends, no after hours).

Do I have to sign my document?
No. Retention of original signed documents shall be pursuant to California Rules of Court, Rule 2.257 and California Code of Civil Procedure, Section 1010.6. For documents eFiled with court, the filing party may use /s/ followed by the name of individual on the signature line of document.

Do I have to scan my document?
No. If you start your document in a word processing application and convert to .PDF (Save as .PDF), text searchable format will be preserved.

What DPI (dots per inch) resolution should I scan a .PDF file?
Trial Courts recommend 300 DPI resolution. Higher resolutions will only slow the upload and received-by-court procedure.

Is there a limit to the size (Megabytes) for eFiling?
Individual documents as large as 35 Megabytes and a transaction total, for all documents submitted, up to 60 Megabytes can be accepted. If you believe your document or transaction may exceed these limits contact any DDS Legal eFiling expert for assistance 888-512-9990.

What format should I submit a Proposed Order?
Only 1 county (Orange Superior) requires a Word version for Proposed Orders. For all other counties, submit a .PDF file for Proposed Orders.

How will I receive a Signed Order?
Signed orders will be returned electronically to the filing party.
How are fees collected on Stipulations?
Clerk Review will determine if all stipulating parties have paid first paper fees. If first paper fees are due for any party, first paper fees for each non-paid party will be collected from the party submitting the document. If first paper fees are not due, then the standard stipulation and order fee will be charged.
Do I need to submit a courtesy copy?
For some eFilings and pursuant to Local Court Rule and/or General Order or Judge Request, a courtesy copy must be submitted to court. Please check with courtroom that your case is assigned to for their policy. DDS Legal eFiling Portal makes it easy to order courtesy copy hand-deliveries, when and where you need. Our court document experts will assemble any courtesy copy and timely deliver to court.
What is eService (electronic service)?
eService is providing opposing party notice with copies of your eFiling submission to an email address. DDS Legal eFiling Portal makes it easy to designate who receives eService copies. eService copies are sent by email concurrently when eFiling is submitted. For California eService rules, refer to California Rules of Court, Rule 2.251 and California Code of Civil Procedure, Section 1010.6
If I eFile – have I consented to eService?
Yes. Refer to California Rules of Court, Rule 2.251(b)(1)(B). By eFiling a document, you agree to accept eService at the electronic service address provided. Self-represented parties must affirmatively consent to acceptance of eService.
What is eFiling bookmarking?
eFiling bookmarking is electronic tabbing within a .PDF file. Think of bookmarking like an exhibit tab – you designate the beginning of an exhibit with a bookmark, the same way you would slip an exhibit tab before the pages. Bookmarking allows the reader to easily navigate to that specific point of interest in the .PDF file.
Can you teach me eFiling bookmarking?
Yes. Call 888-512-9990 and any of our eFiling experts will be happy to assist.
Will you bookmark my eFiling for me?
Yes. Bookmarking is included if you choose eFiling Concierge service.
What date will my document be “Filed”?
The acceptance procedure differs from county-to-county. Some courts have a cut-off at court closure, while Los Angeles Superior Probate eFiling and Orange Superior eFiling honor the date up to 11:59pm. Caution – If you intend to upload large .PDF files, we recommend you begin to upload no later than one-half-hour prior to court cut-off time. Your eFiling is only deemed received after all files are received by the court, so leave plenty of time for transmission.
When will I receive my conformed copies?
The acceptance procedure is called Clerk Review. Each court will determine to accept, reject or partially accept documents and tries to complete within 24 hours. Some post judgment documents are taking longer, but each turnaround is determined by each county court (they will be different).
What will my conformed copies look like?
Each court uses its own conforming procedure during Clerk Review. Upon acceptance, most courts affix an “Electronically Filed” stamp (like the same Over-The-Counter Filed stamp), while other courts affix an “Electronic Header Ribbon” (like old fax machine headers).
What if my eFiling is not accepted?
Filer will receive an email indicating filing was rejected with reason(s) for non-acceptance.
Can Judicial Council forms be eFiled?
Yes, Judicial Council forms are fillable and can be uploaded for eFiling.
Can I eFile third party legal software forms?
Yes. Forms completed using third party software (like the Judicial Council forms) can be eFiled as an uploaded .PDF file. It is best to convert forms to .PDF (Save as .PDF), text searchable format will be preserved.
Can I eFile a Confidential Document?
Yes. If court allows (each county-court determines security levels for documents submitted), at document upload, you will be able to choose “Confidential”. Every county-court will be different.
Should a document be password protected?
No. Documents will be rejected if they cannot be viewed.
What is Clerk Review?
Clerk Review is the acceptance or rejection of eFilings submitted. Each court will determine to accept or reject or partially accept documents and tries to complete within 24 hours. Some post judgment documents are taking longer, but each turnaround is determined by each county court (they will be different).
What is an eFiling transaction?
A transaction is the eFiling of 1 document, or group of documents, in one single submission through DDS Legal eFiling portal.
What is an eFiling envelope?
An envelope contains 1 document, or group of documents, submitted for eFiling to 1 case only.
Do I have to use my credit card?
No. DDS Legal eFiling portal is California eFiling made easy – no credit card required. DDS Legal advances all statutory filing fees required for eFiling acceptance, for any current and active account.
How will I be billed?
DDS Legal allows you to choose your billing preference. Most popular is consolidated invoicing with a summary of charges by reference file name/number, for a determined billing period, for all service types (not just eFiling). Also popular is Individual job invoicing-by-batch, helpful for cost allocation, and individual approval. All invoicing is sent by email.
How much does it cost to eFile?
DDS Legal offers two tiers of eFiling and pricing: (1) eFiling on your own is most cost effective including DDS Legal EFSP fees, Mandated Court/EFM fees, and any other statutory fees required by court to complete eFiling, (2) eFiling Concierge includes higher DDS Legal EFSP fees for conversion to digital, on demand handling, eFiling bookmarking, submission on your behalf, troubleshooting, return of conformed copies, Mandated Court/EFM fees, and any other statutory fees required by court to complete eFiling.
Are eFiling fees recoverable costs?
Yes. Refer to California Code of Civil Procedure, Section 1033.5
If I am a court appointed attorney, do I have to pay fees?
Yes. Unless a fee waiver has been granted, court appointed attorneys must pay all applicable fees.
How do I obtain a certified copy?
DDS Legal – Complete litigation support may request certified copies in person.
What documents are NOT eFiled?

For Civil cases:

Bench warrants
Subpoenaed documents
Labor Commissioner deposit of cash or check must be submitted Over-The-Counter; however, Notice of Appeal of Labor Commissioner is mandatory eFile. A Bond payment can be eFiled.

For Probate/Mental Health cases:

Affidavit re Real Property of Small Value
Bonds
Financial Documents submitted by Private Professional Conservator
Letters (Probate, Guardianship, Conservatorship)
Subpoenaed documents
Undertakings
Wills/Codicils – originals for filing or safekeeping
Order to Deposit Money and Receipt of Depository

Is there any other information about eFiling?
Yes. For eFiling statutes and rules, refer to California Code of Civil Procedure, Section 1010.6 and California Rules of Court, Rule 2.250-2.261

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Costa Mesa, CA 92626